Frequently Asked Questions for Vendors
What size is my table?
Do I need to submit my assistant’s name?
When will seating charts be announced?
When can I set up?
Where will my table be located?
What are vendor hours to sell and hand out pre-orders?
Where will I register?
Can we set up any time anywhere? Like in the lobby or parking lot?
How do I know if my merchandise was received?
Are there 2025 openings?
Sales Tax Notice:
- 6ft x 30in
Do I need to submit my assistant’s name?
- YES! Fill this out if you haven’t already…or do it again to be sure: Vendor Assistants - Google Forms
When will seating charts be announced?
- Friday, April 5, 2024
When can I set up?
- We don’t get the meeting space until Thursday afternoon/evening. Our staff and a handful of volunteers will need to set up 500 tables. Therefore we won’t know an exact time until we are there on the spot and have tables set up and ready. We are hopeful that by Thursday around 5pm we will be ready for people to set up.
Where will my table be located?
- Vendors tables will be located in Adams B and in the Adams pre-function area.
What are vendor hours to sell and hand out pre-orders?
- After a survey the overwhelming majority voted on these hours:
- Friday 8am-12pm
- Saturday 12pm-5pm
- If your table is located in the pre-function area, you will be alerted on April 5, 2024 and will be responsible for putting your table and materials back into the Adams B room so it can be secured during off-hours.
- Adams B will be open 45 minutes prior to beginning hours. So 7:15am on Friday, and 12:15pm on Saturday.
- Adams B will lock and all items must be stowed in Adams B as of 12:45pm on Friday.
- On Saturday, at the end of your hours at 5pm, you will need to teardown.
Where will I register?
- Vendors will register at general registration in the Aurora Pre-function area
Can we set up any time anywhere? Like in the lobby or parking lot?
- No, unfortunately the hotel will not allow that.
How do I know if my merchandise was received?
- Here is the list of all received shipments this far. We update daily, but please give us time to log all shipments. At this time we are receiving hundreds a week so it may be logged a day or two behind when it arrives. Please use the control or command F function to search the list for your tracking number: api.orcascan.com/sheets/URcGVP4vrap_KjxL?datetimeformat=DD/MM/YYYY
Are there 2025 openings?
- We would love for you to fill this form out to come back in 2025! Please fill out the interest form here.
Sales Tax Notice:
- This is NOT a READERS TAKE DENVER requirement. This is a requirement in all states. We just might be the first ones to tell you about it. We hope that is not the case, because this should be relayed by every single event. Every state requires anyone selling at events to collect sales tax and each event you attend should share this information with you as each city, county, state have different rules. All vendors and authors must be in compliance with state and federal tax laws. It is your responsibility as a vendor and author selling your own books/items to readers to understand sales tax before you participate in an event.
- For Colorado, the total collective tax is 8.50% which breaks down as 4.75% to the state and 3.75% to the City of Aurora where the convention is taking place.
- The State of Colorado special events license application, DR 0589 will need to be obtained here. The fee is $8. This can be obtained early or up to the day the tax forms/payments are made. The City of Aurora Sales Tax License reporting can be found here.
- This is solely your responsibility and we will not check you at the event. We simply need you to sign that you understand the laws and that you are 100% solely responsible for the taxes related to any items you sell at our event. Again, this is a requirement at all events, and any event that fails to tell you about this information leaves themselves and you open to tax liability and penalties.
- In acknowledgement of this information, please view and sign the form found here.